GAIA is looking for Project Coordinator and Project Assistant for the BALKAN LyNKS project

Duration: 4 months

Dates: June 1st – September 30th

BALKAN LyNKS is a youth Balkan project supported by the Regional Youth Cooperation Office (RYCO) for the Western Balkans (Albania, Bosnia and Herzegovina, Kosovo, Macedonia, Montenegro, and Serbia). It aims at fostering cooperation through enhancing artistic, cultural and professional abilities of youth from the region. The project is run by GAIA and will be implemented in cooperation with CK13 (Serbia), Studies and Development Centre (Albania), Qendra Sociale Murialdo (Albania), Bela Vista (Macedonia).

The BALKAN LyNKS project is inspired by Sharr Mountain and is part of a long-term youth program of GAIA for protecting, promoting and learning about nature of Sharr. Through this initiative we want to establish links between young people from the region and to bring them in the midst of the mountain for diverse creative, inspiring, educational activities:

  • Short-term volunteer service in Brezovica – 16.07-24.08.2018

5 volunteers from Western Balkan countries will spend 6 weeks in Brezovica, Kosovo with focus on organizing international youth event (BREfest) and support summer programs of GAIA in Sharr Mountain.

  • Youth for Sharr gathering in Brezovica ski resort – 31.07-14.08.2018

2 weeks’ gathering of 36 youth from Western Balkans, Bulgaria and Croatia. Programme includes 4 panels with 9 participants in each: art colony, wild summer school, storytelling workshop, traditional knowledge field trip.

  • BREfest in Brezovica ski resort – 10-12.08.2018

3-days’ youth event, celebrating diversity and exchange in Sharr through art, music, DIY workshops, discussions. (Pictures, videos and stories from volunteers from BREfest 2017)

  • Networking and capacity building meeting in Brezovica ski resort within BREfest

Evaluation of the volunteer exchange, establishing partnerships and setting up future common regional projects within BREfest.

Additionally, the intensive summer in Brezovica includes several groups of short and long-term international volunteers through Erasmus+ and other programs. GAIA is hosting a volunteer group through the Mountain spirit project for a month, which will be focused on collecting data and documenting biodiversity of Sharr.

GAIA is looking for 2 people – a Project Coordinator and a Project Assistant – who would coordinate the BALKAN LyNKS project for 4 months starting in June.

After initial guidance the Project Coordinator and the Project Assistant should be able to follow through tasks, to keep deadlines, to be responsible towards agreements, to show initiative and creativity.

This experience will be 4 months of intensive work, unexpected situations and crazy moments with working hours orientated towards reaching results, rather than filling in timesheets.

Project Coordinator and Project Assistant will be working on everyday basis with Sharr mountain coordinator and reporting monthly to the Coordination Team of GAIA.

The BALKAN LyNKS team includes also 4 facilitators of the Youth for Sharr gathering.

We could imagine both Project Coordinator and Project Assistant are:

  • Familiar with GAIA and our activities; ideally have participated in workcamps, trainings, youth exchanges…;

  • Experience in project coordination is not required but general knowledge of how project cycle functions is expected;

  • Have been involved in youth projects;

  • Open minded, with interest in topics of peace and regional cooperation;
  • Good command of English, command of both Albanian and Serbian languages is a plus;

  • Can work in international team;
  • Has good communication and delegation skills;
  • Good sense of general initiative and self-initiative;
  • Flexible and open to work in dynamic and challenging situations;

Tasks of the Project Coordinator include overall coordination of the project implementation and following the project timeline. In particular this means:

  • Setting up time line and action plan;

  • Communication and coordination with partners and RYCO (donor);

  • Following for the sound financial implementation of the project;

  • Identifying and communication with stakeholders (local people, institutions, external experts);

  • Preparing calls for and recruiting participants, volunteers, team members;

  • Coordinating the project team (coordinator, assistant, facilitators), weekly meetings and reports from each member;

  • Monthly reporting;

  • Preparing narrative and financial report of the project;

The Project Assistant is directly working with the Project Coordinator and the facilitators. His/her tasks are connected to administrating documents and documenting project implementation. This means:

  • Developing documents: contracts, Terms of References, travel reimbursement form, etc;

  • Collecting invoices and tickets;

  • Taking care of reimbursements and regular payments;

  • Preparing insurance for participants;

  • Monthly reporting;

  • Participating in weekly meetings of the project team;

  • Contributing to creating final narrative and financial report;

  • Communication with participants regarding practicalities;

  • Day-to-day administration and tasks

Project Coordinator and Project Assistant are expected to be engaged full time in the project for 4 months (from June to September 2018). They are expected to be physically present in Brezovica with the following (or similar) schedule:

  • June – 3 days per week
  • July, August – full time presence
  • September – 3 days per week

Salary: between 300 and 480 EUR per month (brutto)

If you want to apply, send CV and motivational letter stating specific reasons to join in and describing your intended contribution to the BALKAN LyNKS and GAIA’s Sharr program to until May 30th.

In the subject line please specify for which position you are applying. Short-listed candidates will be contacted with further information by 4th June